Seven dedicated sectors constituted for seamlessly conducting the 37th Biennial Conference. Sector Heads are empowered to co-opt additional members as per operational convenience. Placed for kind consensus.

Reception & Protocol

Sector Heads

Bhaskar Talukdar Sir
Jintu Dhar Sir

Dignitary & VIP arrival reception at Airport/Railway/Mirza.
Traditional Assamese felicitations (Phulam Gamosa, Xorai).
Escorting and transit coordination for outstation delegates.

Venue & Programme Administration

Sector Heads

Sabir Ahmed Sir
Mukut Barman Sir

Main plenary hall, stage setup, podium & VIP dais seating.
Audio-visuals, live display screens, cordless mics & generator backup.
Ceremonial Flag Hoisting arena setup on Nov 15 (9:30 AM).

Registration & Delegate Desk

Sector Head

Zinnia Brahma Mam

Fast-track delegate check-in counters (Starts Nov 14 at 12:00 PM).
Issuance of official Delegate Kits, badges, and food coupons.
General Body attendance register & voting quorum verification.

Accommodation & Gift

Sector Head

Munmun Das Mam

Real-time room tracking via the Google Sheet Roster.
Room check-in on Nov 14 (post-lunch) & checkout by Nov 15 (9:00 AM).
Curation of commemorative delegate gifts & retiree mementoes.

Exhibition & Food (Catering)

Sector Head

Mriganka Bezbaruah

Technical exhibition stall layout & walkthrough on Nov 14.
Full management across 5 meal services (Day 1 Lunch, High Tea, Gala Dinner; Day 2 Breakfast, Farewell Lunch).
Hygienic pure drinking water stations & buffet queue flow.

Collaterals & Branding

Sector Head

Amaljit Bharali

Conference branding, backdrop, entrance arch & road signages.
E-Souvenir Compilation from member writings (Open drive).
Design of delegate badges, certificates, and web portals.

Cultural Arrangement & Photography

Sector Head

Debarshi Mahanta

Grand Cultural Evening (Nov 14, 7:00 PM – 10:00 PM) featuring Assamese folk dance, Bihu, and member performances.
Board Games & Interactive Quiz on Nov 14 (6:00 PM).

Comprehensive high-res photography, drone cinematography & video archiving.
Official all-member Biennial panoramic group photo & retiree tribute reel.

Official Schedule

Synchronized Two-Day Programme Agenda

Flow of events from registration on 14th November through constitutional valediction on 15th November 2026.

Day 1

Fraternity & Deliberations

🗓️ 14th Nov 2026

12:00 PM

Registration Desk Opens

Delegate kit distribution, badge issuance & welcome drink.

After Registration

Exhibition Stall Walkthrough

Water engineering technology, piping & smart equipment showcases.

1:00 PM

Networking Lunch

Traditional Assamese community dining at ARJB Farms.

After Lunch

Check-in to Accommodation

Room allotment as per live accommodation sheet.

5:00 PMStrategic Brainstorming Session 💡
Intensive technical deliberations on rural water sustainability & cadre welfare.

5:30 PM

High Tea & Refreshments

Informal interaction & networking among colleagues.

6:00 PM

Last Executive Committee Meeting

Constitutional review by outgoing EC body.

6:00 PM

Board Games & Quiz

Engaging interactive leisure session for delegates.

7:00 PMGrand Cultural Evening 🎭
Musical recitals, folk dance, and performances by engineers.

10:00 PM

Fellowship Gala Dinner

Special dinner banquet celebrating engineering fraternity.

11:00 PM

Day Closes

Rest and overnight stay.

Day 2

Transition & Valediction

🗓️ 15th Nov 2026

⚠️

Mandatory Room Checkout: All participants are kindly requested to complete check-out from their accommodation latest by 9:00 AM.

8:00 AM – 9:00 AM

Breakfast

Morning breakfast buffet and tea.

9:30 AMCeremonial Flag Hoisting 🚩
Hoisting of APHEA Flag with state engineering anthem.

10:00 AM

Open Session & Presidential Address

Biennial secretarial report and general body addresses.

12:00 PMSelection / Election of New EC Body 🗳️
Constitutional election of APHEA Central Executive Committee.

12:30 PM

Felicitation of New Body & Retirees 🎖️

Honoring superannuating engineers & welcoming new leadership.

1:00 PM

Welcoming of Dignitaries & Keynote Speeches

Distinguished guests and departmental leadership addresses.

1:45 PMValidation Session & Adoption of Resolutions
Adoption of official 37th Biennial technical & welfare resolutions.

2:00 PM

Farewell Lunch

Closing banquet and camaraderie.

3:00 PM

End of Conference & Departure

Delegates depart with fond memories and renewed fraternity.

📖 Collective Literary & Technical Souvenir

APHEA E-Souvenir: Voices of Public Health Engineers

An open digital compendium featuring field experiences, technical articles on drinking water schemes, institutional memoirs, creative poetry, and tributes to superannuating engineers.

📢 Open Submission Policy: No submission cutoff date. All members are warmly encouraged to contribute!

📁 Open Google Drive Upload Folder

✍️ Recommended Topics:

• Jal Jeevan Mission Field Success Stories
• Solar Pumping & Water Quality Innovations
• Memoirs of Past APHEA Biennial Meets
• Creative Poems & Essays (Assamese / English)
• Felicitation Messages for Retiring Engineers

🛏️ Accommodation, Vehicles & Lodging

Delegate Accommodation & Travel Coordination

Room allotments at ARJB Farms and designated guest houses are actively managed by Sector 4 (Munmun Das Mam). All requests and preferences are reconciled through our live spreadsheet tracker.

ℹ️ Status Update: Specific details regarding assigned hotels, transit vehicles/shuttles from Guwahati, and individual room numbers are currently being finalized and will be updated directly in the roster.

📊 Open Live Accommodation Sheet

🤝

Industry Partners & Technical Exhibitors

Exhibition booths showcasing state-of-the-art piping systems, solar water pumps, smart IoT telemetry, and water purification technologies.

Sponsor Directory & Logo Wall Coming Soon

📸

Media, Cinematography & Photo Gallery

Official high-definition photography, drone shots of ARJB Farms, cultural evening video highlights, and full-resolution panoramic portrait downloads.

Cloud Photo Drive Access Will Open On Nov 14